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Exchange Traded Fund (ETF)An Exchange Traded Fund (ETF) is a portfolio of securities that trades on an exchange as an equity that seeks to replicate the performance of an index without the need to purchase the underlying components. The NSCC process for clearing ETFs includes the ability to review, either on-line or in a data file, the ETF portfolio constituents, thus automating the creation and redemption of ETF shares and their subsequent settlement. The ETF processing service includes a web based tool displaying the ETF portfolio constituents and relevant cash amounts. ETF processing also includes a nightly distribution of domestic, foreign, and fixed income portfolio information.

Learn more about the ETF processing by expanding the About ETF sections below. Use the menu items at left to access training materials, video FAQs, ETF Portfolio Compostion File information, and ETF documentation.

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About ETF

NSCC's ETF process automates the creation and redemption of ETFs when the underlying securities are eligible to be cleared through NSCC. NSCC reports, clears and settles ETFs and their underlying securities through its creation/redemption process. NSCC’s ETF processing service includes a web based tool displaying the ETF’s portfolio constituents and relevant cash amounts. The browser based application data can be down loaded by Members as an excel spreadsheet. Members may also elect to receive a data file of the same portfolio information.

In the event the securities underlying an ETF are not NSCC-eligible, NSCC’s ETF processing service allows Members to customize standard portfolios by excluding those securities and substituting those securities with cash or with another NSCC eligible security. The customized portfolios can then be used to create and redeem the ETF within NSCC’s ETF processing.

NSCC also clears and settles U.S. listed ETFs that are traded in the domestic secondary market. In addition, ETF Agents and Authorized Participants have access to a self-service web based tool that enables them to monitor and maintain relationships in connection with these creation and redemption transactions.



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The Depository Trust Clearing Corporation has worked diligently over the past 20+ years to innovate and modernize its range of ETF products and services.

On January 22, 1993, DTCC cleared and settled the first trades placed on ETFs. Fast-forward nearly 25 years later, the ETF industry has matured both in terms of product availability and assets under management with the latter continuing to demonstrate rapid growth year over year. Even as the universe of exchange-traded products expands and becomes ever more complex, central counterparty (CCP) clearing of ETFs continues to offer the same essential benefits it provided in 1993; most critically, centralization, standardization, risk reduction, and operational efficiency.

To view the complete white paper, see the The Evolution of ETF Clearing: Opportunities Ahead.

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Are ETFs Regulated?

ETFs are regulated by the SEC and were granted exemptive relief under the following acts:

  • The Securities and Exchange Act of 1934
    • Enables broker/dealers and others to bid and offer shares in the secondary market.
  • The Investment Company Act of 1940
    • Enables shares to trade on an exchange at prices other than the net asset value (NAV).
    • Enables ETF shares to be redeemed at the NAV in creation units only.

How Many ETFs Exist?

At the time of this writing approximately 2,000 U.S. listed ETFs and their components are distributed daily to more than 70 customers. Approximately 58% of these ETFs are eligible for creation and redemption through NSCC. A complete list of ETFs are available at:

http://www.dtcc.com/en/charts/exchange-traded-funds.aspx.

Does NSCC Process ETFs?

NSCC's ETF process automates the creation and redemption of ETF securities. NSCC reports, clears, and settles ETFs and their underlying securities through its creation/redemption process. ETF processing also includes a nightly distribution of domestic, foreign, and fixed income portfolio information.

All relevant ETF formats are available at: http://dtcc.com/clearing-services/equities-clearing-services/user-documentation/client-center-formats/file-formats.aspx.

Additional Notes:

  • NSCC allows participants to customize portfolios by excluding specific securities and replacing them with cash.
  • NSCC can support ETF processing when the underlying security is not eligible at NSCC (for ETFs that have been created and redeemed against cash, in lieu of securities).
  • NSCC also clears and settles ETFs traded in the domestic secondary market.
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NSCC’s ETF process provides the following efficiencies and risk controls around the creation and redemption of ETFs:

  • Provides Members with the ability to select only the portfolios they need for next day’s trading through a web based on-line view. Through this mechanism, Members may down load the portfolio details to an excel spread sheet format. In addition, Members may continue to elect to receive a nightly data file containing the same information that is available through the web based tool.
  • Provides Members with the ability to submit a supplemental portfolio on trade date for standard and custom portfolios.
  • Provides an Instruction Detail file or report containing the details for each ETF’s creation and redemption.
  • Reduces manual deliveries.
  • Provides clearance and settlement of the ETF, as well as the underlying components, through NSCC's CNS and Non-CNS settlement processes. When eligible, settlement of the underlying components of ETFs and certain eligible ETFs through CNS are guaranteed by NSCC.
  • Allows Members to create or redeem ETFs on a shortened settlement cycle either on a next-day or two-day settling basis.
  • Allows Members to create or redeem a customized standard portfolio by substituting the underlying components with cash, or by replacing those components with other securities that are eligible to be processed at NSCC.
  • Allows Members to create or redeem a portfolio either against cash or through the exchange of securities.
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Contact us:

  • To obtain permission and set up your Exchange Traded Fund (ETF) Web account, contact the super access coordinator (SAC) at your firm.
  • For ETF related issues, contact your relationship manager.
  • For product support issues, contact NSCC Support available at This email address is being protected from spambots. You need JavaScript enabled to view it..
  • For issues with logging on to the system, contact DTCC Customer Support. Call the following number, and then select option 1 and select option 1 again.
    • For US and Canada, call 1 888–382–2721.
    • For the UK, Europe, and Asia, call +1 212–855–8099.

Note:
Login to the DTCC Learning Center to learn more about ETF by accessing ETF Documents, customer business requirements, NSCC file formats, ETF industry working group meeting notes, and other content.

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On the day before Trade Date (T-1), Members can view the details of an ETF portfolio composition either through a web-based application or in a data file. The data file also identifies the cash amount in each portfolio and other relevant information.

On Trade Date (T), Members can place a creation/redemption order through the Distributor. The Distributor will deliver the order to the ETF Agent, who then transmits an Instruction File for the creates or redeems to NSCC.

On the night of T, NSCC will transmit an Instruction Detail File that displays the details of the creation and redemptions. The information in the file can also be viewed by Members who subscribe to Universal Trade Capture through that service’s data output.

Both the components underlying the ETF and the ETF itself are processed through NSCC’s normal equity clearance and settlement systems.

Creation and redemption transaction fees are reflected separately in Members’ end of day settlement.

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Any full service NSCC Member that has entered into an Authorized Participant agreement with an ETF Agent and Distributor/Sponsor to become an Authorized Participant can use NSCC’s ETF processing service.

While, in some instances, an ETF sponsor may allow a non-clearing firm to become an Authorized Participant, any firm executing a transaction in an ETF through NSCC must either be an NSCC Member or must have a clearing relationship with an NSCC Member.

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The following tables depict the ETF timeline from T-1 through T+2 (Settlement Day):

T-1

Sequence

Role

Responsibility on T-1

1

Fund Manager/Issuer/Sponsor

The fund manager or the issuer sends a portfolio listing file (PLF) to the index receipt agent.

2

Index Receipt Agent (ETF Agent)

Sends NSCC a portfolio composition file for each ETF for the following trade day. The following protocols may be used:

  • File Transfer Protocol (FTP) via SMART dial-up or via the Internet
  • TCP2
  • NDM (Network Data Mover)

The portfolio composition file displays the individual securities and the weightings that make up one ETF basket for the following trade day. For most ETFs one basket equals 50,000 shares.

The portfolio composition file also includes cash amounts in the fund for each basket unit, such as accrued and balancing amount.

The index receipt agent sends a portfolio composition report/file listing the securities in each ETF to authorized participants. The file also contains the estimated cash amount in each portfolio. Transactions eligible for cash creates and redeems show a cash creation amount on the portfolio composition file.

T to T+1

Sequence

Role

Responsibility on T to T+1

1

Authorized Participant

Places a creation/redemption order through the distributor.

2

Distributor

Sends the creation/redemption order to the index receipt agent and a confirmation to the fund manager or issuer.

3

Index Receipt Agent (ETF Agent)

After receiving the order from the distributor, the index receipt agent sends NSCC ETF creation instructions on behalf of its authorized participant.

The following protocols may be used:

  • File Transfer Protocol (FTP) via SMART dial-up or via the Internet
  • TCP2
  • NDM (Network Data Mover)

You can also download print image versions via the DTCC Portal GUI.

4

NSCC

On the night of T, NSCC sends an instruction detail file showing the details of the creates and redeems to participants with activity. The report serves as the contract for the creation/redemption activity.

NSCC assigns the closing price on T to each of the components to determine their contract value.

NSCC then totals the contract values of all of the components and assigns that amount as the contract value.

There is also a cash amount that pertains to accumulated dividends, fund fees, and any balancing amount that is applied to the value of the ETF's contractual value. The cash amount is reflected in the consolidated settlement system. The cash amount also contains a transaction fee that is collected on behalf of the agent, but is not guaranteed by NSCC.

Note: Starting in 2012, the cash amount contains only the transaction fee.

T + 1

Role

Responsibility on T + 1

NSCC

NSCC distributes Consolidated Trade Summary Reports.

NSCC distributes CNS Projection Report.

NSCC distributes Non-CNS Consolidated Trade Summary Report for ineligible securities.

T + 2 (Settlement Day)

Sequence

Role

Responsibility on T + 2

1

Authorized Participant

Delivers the underlying components to CNS.

2

NSCC

CNS delivers underlying components to the index receipt agent.

3

Index Receipt Agent (ETF Agent)

Delivers the 50,000 ETF shares to CNS.

4

NSCC

CNS delivers the ETF to the authorized participants. Deliveries are made through DTC book entry with CNS.

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The table below provides details about the types of ETFs in existence as of this writing.

ETF Type

Notes

Index

Most common type.

Attempts to replicate the performance of a market index, for example, the S&P 500.

Daily leveraged or inverse ETFs.

Use replication, representative sampling, aggressive sampling.

Commodity

Invests in commodities (precious metals, futures).

Not regulated as investment companies under ICA of 1940, but subject to CFTC regulation.

Public offering subject to SEC review, and no-action letter needed.

Most popular are gold and silver.

Fixed Income

Invest in U.S. government, corporate, or municipal bonds (for example, iShares Barclays 20+ year treasury bond fund).

Currency

Rydex Investments launched first fund in 2005 known as "Currency Shares."

"Actively Managed"

First launched in 2008 by Power Shares.

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Facts About Exchange Traded Funds (ETF)

  • ETFs trade on an exchange as an equity
  • NSCC’s ETF process automates the creation and redemption of ETF securities
  • NSCC reports, clears and settles ETFs and its underlining securities through its creation/redemption process
  • ETF processing also includes a nightly distribution of domestic, foreign and fixed income portfolio information
  • Participants can customize portfolios by excluding specific securities substituting them with their cash value
  • ETFs can also be created/redeemed against cash (in lieu of securities) when the underlying securities are not NSCC or DTC eligible. For example, Leveraged and Commodity based ETFs that contain futures and swap contracts
  • NSCC also clears and settles ETF trades in the domestic secondary market

Benefits

  • Provides a nightly Portfolio Composition File of each ETF and a Web browser GUI that pertains to the ETF for the following trading day
  • Supplies an instruction detail file containing the details for each create and redeem
  • Reduces manual deliveries
  • Provides clearance and settlement of the ETF, as well as the underlying components, through NSCC’s CNS and Non-CNS settlement process and any relevant cash amounts. The underlying components, the ETF and the cash amounts (minus the transaction fee) are guaranteed by NSCC
  • Clients can create or redeem an ETF on T+2 or T+1 (next day) basis
  • Capacity to create or redeem a customized portfolio with cash in lieu of securities
  • Able to create or redeem a portfolio against cash or through the exchange of securities

ETF Flow (How the Service Works)

  • On T- 1, participants receive a Portfolio Composition report/file listing the securities in each ETF. The file also contains the estimated cash amount in each portfolio. Trades eligible for cash creates and redeems show a cash creation amount on the portfolio composition file.
  • On Trade Date (T) a participant places a creation/redemption order through the distributor. After receiving the order from the distributor, the agent bank transmits an instruction file for the creates or redeems to NSCC.
  • On the night of T, NSCC sends an Instruction Detail File showing the details of the creates and redeems to participants with activity. This report serves as the contract for the create/redeem activity.
  • Both the components and the ETF are processed through DTCC’s normal equity clearance and settlement systems.
  • Cash amounts for the transaction fees are sent directly to money settlement and are settled under a unique NSCC settlement codes. For standard portfolio’s it is a code 54; for custom portfolio’s it is a code 55.

Facts About CNS®

  • CNS is an accounting and balancing system that enables continuous net settlements.
  • Each day NSCC identifies trades that were matched through its trade capture and reporting system and stages them for settlement.
  • System generates reports of security, money positions and related information.
  • CNS provides clearance for equities, corporate bonds, UIT’s and municipal bonds that are eligible at DTC.

Benefits

  • CNS nets participants security obligations on a daily basis to one net long or short position for each CUSIP.
  • NSCC becomes the contra side of each netted obligation and guarantees its settlement.
  • Each day CNS settles one net position per issue with each contra party - NSCC.

How the Service Works

  • T-1
    • On the evening of T-1 the ETF agent bank (sometimes referred to as an Index Receipt Agent) sends NSCC a portfolio composition file for each ETF for the following trade day
    • Portfolio composition file displays the individual securities and the weightings that make up one ETF basket for the following trade day. For many ETFs one basket equals 50,000 shares
    • Portfolio composition file also includes cash amounts in the fund for each basket unit
          For example, 50,000 ETF shares =

          10 IBM shares

          40 MRK shares

          30 CSCO shares

          . . .

          And cash amount
    • NSCC distributes the portfolio composition files on T-1 to members, non-members and the listing exchanges
  • T
    • On Trade Date the agent bank’s authorized participant instructs the distributor and or the agent bank they want to create (or redeem) an ETF basket
    • The agent bank sends NSCC the ETF creation instructions on behalf of the authorized participant
    • On the night of T, NSCC generates the following transactions (for a redemption it is reversed) for the agent bank and its authorized participant for settlement on T+2
    • Agent Bank: - 50,000 ETF shares (deliver - short) + Components (receive - long)
    • Authorized Participant: + 50,000 ETF shares (receive - long) - Components (deliver - short)
    • NSCC assigns the closing price on T to each of the components to determine their contract value
    • NSCC then totals the contract values of all of the components along with the cash amount provided by the ETF agent, which pertains to accrued dividends and fund fees and assigns that amount to the contractual value for the 50,000 ETF shares. If all securities settle on settlement date the only money that settles through CNS (code 82) is the cash amount
    • The transaction fee is sent directly to money settlement and collected through a unique money settlement code on T+2. For standard portfolio’s it is a code 54; for custom standard portfolio’s it is a code 55
  • T+1
    • On T+1, NSCC reports the details of creates/redeems that were received
    • Once the create/redeem for an eligible security is reported to NSCC, the transaction is eligible for processing through CNS
    • The status and movements of these securities are reported through various reports
    • Cash amounts for dividends and fees are sent directly to money settlement and are collected through a unique money settlement code on T+2
  • T+2
    • On T+2, the authorized participant delivers the underlying components to CNS who, in turn, delivers them to the agent bank
    • The agent bank delivers the 50,000 ETF shares to CNS who, in turn, delivers them to the authorized participants. These deliveries are made through DTC book entry with CNS
    • When all securities settle there is no CNS ‘mark to market’ payment. The only money changing hands is the cash payment for the transaction fee and the difference between the value of the components and the cash amount and the ETF which is sent directly to money settlement. If not all securities settle, CNS will mark to the market the securities that are failing based upon the primary markets closing price for the components and the ETF
    • CNS automatic delivery process occurs in two cycles: the night and the day cycle
    • Daily money settlement is based on the value of all settled trades plus or minus mark-to-the-market calculations for all open CNS positions and relevant cash amounts
    • For any trades that are not completed on settlement day, CNS will mark the open position to the market and the open position will then become part of the next business days netting/settling process

Additional Services Information

  • Exemptions which are negative instructions sent to NSCC to indicate short positions that should not be automatically taken from participants DTC account. Separate exemptions exist for one day settling items
  • Priorities which are standing instructions set by participants to NSCC to control the delivery of securities of CNS long positions to their DTC accounts. ETF agents are High-High priority for the CNS night cycle and CNS day cycle allocations
  • Processing Reorganizations
    • Reorganizations – both mandatory and voluntary are processed at NSCC. The typical corporate action on ETFs is a regular or reverse stock split. A new CUSIP is usually assigned to the ETF but the trading symbol does not change. Components can also undergo a corporate action such as a regular or reverse split, cash dividend, spin-off or liquidation.
    • Information about these events is available through a series of reports and notices that show activity under way in various CNS subaccounts
    • NSCC allows protection on voluntaries when a participant has a long (failing) position with CNS
  • Processing Dividends
    • Accounting of dividends is based primarily on a participants closing position on the record date
    • Cash and Stock dividends, spinoffs and other type of distributions are reported to the participant on the morning after record date
    • On payable date the appropriate debit or credit is applied to the participants CNS Sub account
  • Processing Buy-Ins
    • Issue an intent buy-in to CNS once a security has failed
    • CNS retransmits the buy-in to the participant or those that owe shares to CNS
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For information about products and services related to Exchange Traded Funds, visit the Universal Trade Capture (UTC) section of this Learning Center.



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    View a list of frequently asked questions about Exchange Traded Funds (ETFs). You can also access and print the PDF version of the ETF FAQs & Expanded ETF File Format DefinitionsLogin to view all of the frequently asked questions.

    ETF FAQ


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    For more information regarding NSCC’s ETF process, contact Relationship Management at 800-422-0582 or the Customer Support Center Hotline at 888-382-2721.

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    Additional file details are available in documents available on dtcc.com – follow the link below and click on "ETF" (you may need to scroll down) to reveal/access them.

    http://dtcc.com/clearing-services/equities-clearing-services/user-documentation/client-center-formats/file-formats.aspx

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    Yes. Locate input and output record layout information, including canned test data in the NSCC File Formats for ETF section.You can also download the following links:

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    All the cash amounts are submitted to NSCC by the ETF Agents and NSCC redistributes the information to its subscribers. We cannot validate the Issuer, Sponsor or the Agents calculation. However, Key Definitions beyond what is available in our file formats is included in this document. Should you need additional information as to a particular calculation please contact the ETF Agent or Issuer for that particular ETF.

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    When NSCC does not receive a component based PCF from the Index Receipt Agent, we use the previous day's PCF and zero out the fund values. All the porfolio header records are zero. The only portfolio header records that are not zero are the CUSIP number and number of components. For Domestic portfolios, this alerts subscribers that the previous business days file will be used should any creation or redemptions occur for the particular ETF.


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